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Spoken voice-to-report
Record a technician’s explanation while packing up tools and turn it into structured, professional job cards.
Field-Service Documentation, Automated
Speak your job notes. Generate client-ready reports in 30 seconds.
Cubed Scribe turns technician voice recordings, walk-through videos, and site photos into structured, signed PDF job cards before leaving the driveway.
Audit-ready documentation · On-screen signatures · No credit card required
cubedscribe.com / samples / coffee-equipment
Speech-to-ReportNova Roast · JOB-2401
Signed on GlassAlex R. (Client) · 24 Jun 2026
One workspace for the work that happens in the field
Voice & Video Capture Structured Report JSON Asset & Gallery QR Signed PDF
The Cubed Scribe Advantage
Built for teams that need accurate records, not more paperwork.
Give technicians a frictionless way to capture what happened, while keeping office dispatchers and clients completely in the loop.
Capture voice & video while packing up tools
All photos & serial plates linked to the job ID
Consistent branded PDFs with client sign-off
Permanent equipment QR service history
Interactive demonstration
Speak your job notes. See the generated report.
Select a trade scenario below, listen to the technician’s voice recording, and see how Cubed Scribe turns rough fieldwork into audit-ready documentation.
Spoken Voice Input
Technician Audio Walk-through0:24
“Hey, finished up at Riverside Cafe. Replaced the worn group 2 gasket and shower screen on the Linea PB. Completed a chemical descale on the heat exchanger. Tested steam and pump pressure—holding steady at 9.0 bar. Steam wand O-ring is starting to perish, recommend replacing at next 6-month scheduled service.”
Attached Evidence Photos (3)
Structured Job Report
Ready for ClientNova Roast Services
La Marzocco Linea PB (2-Group) · Riverside Café
Work Completed
Isolated machine and removed calcified group 2 head seal and dispersion screen. Fitted new 8.5mm silicone gasket and precision screen. Executed thorough chemical descale of heat exchanger circuit and backflushed all solenoids.
Diagnostics & Operating Readings
Pump operating pressure calibrated and verified steady at 9.0 bar under full extraction load. Boiler steam pressure nominal at 1.25 bar. Group flow rates tested at 60 ml / 10 sec.
Parts & Consumables
1x 8.5mm Silicone Group Gasket, 1x Precision Shower Screen, 1x Cafiza Cleaning Dose.
Recommendations & Advisories
Steam wand articulating O-ring showing early heat degradation. Recommended replacement during next scheduled 6-month service visit.
The Practical Difference
Eliminate unbilled hours and evening paperwork.
Compare the traditional patchwork of notes and messaging apps with the unified Cubed Scribe voice-to-report workflow.
❌ The Old Way
WhatsApp, Notes & Evening Admin
- Technicians leave site and forget critical component serials and test readings
- Photos trapped in personal WhatsApp chats with no link to job numbers
- Business owners spend 2 hours every evening typing Word doc job cards
- Billing and invoicing delayed by days waiting for technician sign-off
- Disputed recommendations when equipment fails after a previous visit
✅ With Cubed Scribe
Done on Site in 30 Seconds
- 60-second spoken walk-through converts instantly into structured paragraphs
- Photos, serial plates, and walk-through videos parked securely per job
- Customer signs directly on screen before the technician leaves the driveway
- PDF report and live files gallery link emailed or WhatsApped immediately
- Complete audit trail with timestamps, original audio, and QR access
Asset QR Ecosystem
Turn every machine into a permanent client channel.
Stick a durable QR code on the equipment you service. Customers scan with any smartphone camera to view machine history, and submit new service enquiries straight to your dispatch board.
1
Tag the Asset
Generate unique QR stickers for boilers, HVAC units, coffee machines, or pumps.
2
Customer Scans for Contact & History
The client opens your branded contractor profile and past service logs with no login required.
3
Instant Voice Fault Request (Pro & Scale)
Customer records a 30-sec voice clip or snaps a photo of the fault; ticket lands in your workspace.
SERVICED BY NORTHLINE SERVICES
HydroMax 240 PumpAsset ID: AST-8812
Scan to view service history or request emergency repair
Emergency: 082 123 4567A Better Record of the Work
Capture it once. Cubed Scribe handles the structure.
The live flow is simple: capture on the job, speech-to-text, generate structured report JSON, review on glass, sign, and share the PDF.
People Stay in 100% Control
AI organizes and phrases the technical notes. Your team reviews and approves every single word before the client sees it.
01
Create the job
Select the customer, site address, and equipment so every detail has a home.
02
Capture the work
Record a spoken explanation, take site photos, or upload a walk-through video.
03
Generate the report
Cubed Scribe structures your notes into professional work completed, readings, and parts.
04
Sign on glass & review
Client signs on screen and your team verifies the final wording in seconds.
05
Share PDF & live files
Send the branded PDF with a QR code giving clients instant access to all photos.
What Your Team Can Do
A complete documentation system for field service.
Everything you need to turn fieldwork into a clear, audit-proof record.
Walk-through videos & photos
Attach visual evidence, serial plates, and diagnostic videos directly to the cloud job record.
On-screen customer signatures
Capture technician and client sign-off directly on glass before leaving the job site.
Contextual AI structuring
AI standardises technical terms against your trade profile. You review and approve before sending.
Job-report QR & live gallery
Client scans the finished PDF to access all full-resolution photos, documents, and video clips.
Equipment QR sticker portal
Assets carry a durable QR sticker opening service history and direct fault logging for clients.
Inside the Workspace
A clearer view of every job.
Keep customer records, equipment history, site photos, and final signed cards connected in one place.
Jobs
+ Add jobYour work, in one view
Search jobsAll statuses
JS-1048
Quarterly service visitRiverside Property Group
Report readyJS-1047
Pump inspection & repairMetroline Facilities
In progressJS-1046
Equipment installationWestridge Estates
OpenWho It’s For
View all 8 working samples Designed for trades that work beyond the office.
Whether your team repairs, installs, maintains, or inspects, click your trade below to view a working sample job card and attached evidence gallery.
Security & Data Privacy
Your proprietary data stays private and protected.
Fully compliant with South African POPIA and international data protection standards. Your data is isolated per tenant and never used to train public AI models.
Encrypted in transit & at rest Dedicated tenant isolation On-screen customer sign-off 100% human review before sharing
Start your 14-day free trial
Make every job easier to document.
Includes 250 credits, 3 users, Pro AI Assistant, and equipment QR pages. No credit card required.